DATA PRIVACY POLICY

BTC/CGST DATA PRIVACY POLICY FOR STUDENTS

BTC believes in the sanctity of personal information and values the dignity of every human person and guarantees full respect for the rights of individuals to Data Privacy per Republic Act 10173 (Data Privacy Act of 2012). BTC recognizes its obligation to ensure that personal information and communication systems are kept secure and protected. Thus, BTC is committed to the protection and responsible use of such information. BTC will only collect, use, and disclose personal information with the student’s or if applicable, guardian’s or parent‘s knowledge and consent.

For further information, you may access Data Privacy Act of 2012 at https://www.privacy.gov.ph/data-privacy-act/.

What kind of information does BTC collect or acquire?

BTC collects personal data through various means. The information collected may entail the following:

- written records;
- photographic;
- video images, and/or
- digital material.

When a student applies or enrolls, BTC requires the following data:

- name;
- email address;
- telephone number and other contact details;
- family background;
- previous schools you have attended;
- name of the person/s recommending the student for enrollment;
- name of the person to contact in case of an emergency.

How will BTC use the Personal data?

To the maximum extent allowed by law, BTC may use personal data to pursue its objectives as an educational institution. This may include a variety of academic, administrative, research, historical, and statistical purposes.

BTC may use the information to:

- assess applications for admissions into the college and to process confirmation of acceptance of incoming students and transfer students;
- gather and maintain records of the student’s best works, which may include artistic or academic works;
- gather and maintain records, manually, electronically, or through other methods, of class attendance and participation in curricular, co-curricular, and other BTC initiated or approved activities;
- exchange information with regards to grades and class performance between and among faculty members, and other individuals with legitimate official need, for academic deliberations;
- process applications for scholarships, grants, and other forms of assistance;
- probe into reports of misbehavior and to disciplinary sanctions if necessary;
- compile information for directories and alumni records;
- generate data for statistical and research purposes;
- offer advice and/or assistance regarding students’ physical health, emotional, and/or psychological welfare;
- provide assistance to student’s needs in relation to information technology and library services;
- provide assistance to student’s needs in relation to transportation, parking, campus safety, and security services;
- announce official college communications;
- make information available to market and advertise BTC-related functions, events, projects, and activities;
- engage student’s participation in academic and non-commercial studies and surveys;
- keep parents informed of student’s class performance through correspondence, online newsletters, etc.;
- encourage donations and support for BTC; and
- fulfill BTC’s legal obligations and duty.

Note: In the event where BTC requests personal information about a student or parent, and if the information requested is not provided, BTC has the right to refuse to enroll the student or permit the student to take part in a particular activity.

How will BTC share, disclose, or transfer Personal data?

By requirement of the law, BTC may also share, disclose, or transfer personal data to other persons or organizations in order to uphold student’s interests and/or pursue the college’s legitimate interests as an educational institution.

BTC may share, disclose, or transfer student’s personal data to:

- notify concerned regarding admission to the college; award financial aid and scholarship grants; post class lists, class schedules, online or on school bulletin boards or other places within the campus;
- communicate information to parents, guardians, or next of kin, as prescribed by law, on a need-to-know basis, or as determined by BTC, in order to best serve students’ interests and to ensure health, safety, and security, or that of others;
- disseminate information to donors, funders, or benefactors to encourage contributions for scholarships, grants, and other forms of assistance;
- publish scholars’ graduation brochure for distribution to donors, funders, or benefactors;
- publish list of graduates and awardees in preparation for and during commencement exercises;
- inform the National Privacy Corporation (NPC) and other government bodies or agencies, such as the Commission on Higher Education (CHED), Professional Regulation Commission (PRC), and others when prescribed or allowed by law;
- adhere to court orders, subpoenas, and/or other legal obligations;
- generate data through research or surveys for the development of BTC;
- circulate academic, co-curricular, and extra-curricular achievements and success, including honors lists and names of awardees on school bulletin boards, website, social media sites, and publications;
- feature photos, videos, and other information in order to advertise the college, its activities and events, through promotional materials, such as brochures, website posts, newspaper advertisements, physical and electronic bulletin boards, and other media;
- stream live affairs and events of/in the campus;
- publish information through news or feature articles in BTC’s website and/or official FB page;
- disseminate information such as class lists and photos to partner churches and other related organizations.

How long will BTC retain Personal data?

BTC will retain personal data until the fulfillment of its purpose. In cases where a retention period is required by law, all records after such period will be duly and securely disposed of.

How will BTC store and retain Personal data?

Students’ personal data are stored and transmitted securely in a variety of paper and electronic formats, including databases that are shared between BTC’s different units or offices. Access to student’s personal data is limited to office personnel, faculty and admin staff who have a legitimate interest in them for the purpose of carrying out their duties and responsibilities. BTC will in no way allow excessive use of the student’s personal data.

How will BTC handle data breach?

Any data security incident or breach that comes to the knowledge of BTC will be recorded and reported as required by law. BTC will take all necessary and reasonable steps to address such incident or breach and mitigate any negative effect of such incident or breach. If there is strong suspicion that an incident affects a student’s personal information, BTC will notify the concerned student and/or parent of such incident in an appropriate manner.

If a student, parent or guardian would like further information about the way BTC manages the personal information it holds, or wishes to complain about breach of the Act, please contact BTC’s duly designated Data Privacy Officer:

Name: Mrs. Angel Grace Q. Bergado
E-mail Address: agbergado@btccgst.org
Office Address: 910 A.S. Fortuna St., Banilad, Mandaue City

BTC may, from time to time, make changes to this Policy. On such occasions, this will be disseminated through its website and, when permissible, other means of communication. Any modification is effective immediately upon posting on the website.

BTC/CGST PRIVACY POLICY FOR PERSONNEL

For further information, you may access Data Privacy Act of 2012 at https://privacy.gov.ph/data-privacy-act/

What kind of information does BTC collect or acquire?

BTC collects or acquires personal data through various means. The information collected may entail the following: written records, photographic and video images, and/or digital material.

During application

- personal data through the Personnel Information Sheet;
- resume;
- Transcript of Records;
- Professional license/s if any;
- additional information during the interview;
- from indicated references and/or previous employer/s.

Once hired

- Certificate of Employment from previous employer/s (if applicable);
- Philippine Statistics Authority (PSA) Birth Certificate (applicant, dependents – if applicable);
- PSA Marriage Contract (if applicable);;
- SSS ID or E1 or E4;
- Pag-IBIG Member’s Data Form and/or ID;
- Pag-IBIG Member’s Change in Information Form (MCIF);
- PhilHealth MDR or ID;
- PhilHealth Member Registration Form; and
- tax-related documents, such as your TIN ID or BIR Form 1902 (with stamp) and 2316.

During employment

- annual physical examination results;
- data that may be used in the processing of loan applications and insurance claims, performance evaluations, administrative and disciplinary cases;
- data in other forms, such as pictures or videos of activities you participate in, via official documentation of such activities or through recordings from closed-circuit security television cameras installed within school premises.

How will BTC use Personal data?

BTC may use the information to:

- identify applicants and to process their respective applications;
- assess the suitability of candidates for a particular role or position;
- verify the provided or submitted information;
- check background information;
- evaluate academic qualifications;
- support personnel when implementing health-related adjustments that will allow him/her to carry out a particular role or task;
- administer remuneration, payroll, pension, and other standard employment functions;
- administer human resource-related processes, including those relating to performance management, and disciplinary issues;
- deliver or provide facilities, services, security, and staff benefits to employees;
- facilitate claims and remittances for mandatory benefits;
- communicate effectively with personnel, including the distribution of relevant newsletters and circulars;
- support personnel training, health, safety, and welfare;
- compile statistics and to conduct surveys and research for internal and statutory reporting purposes;

How will BTC share, disclose, or transfer Personal data?

By requirement of the law, BTC may also share, disclose, or transfer personal data to other persons or organizations in order to uphold your interests and/or pursue our legitimate interests as an educational institution.

BTC may share, disclose, or transfer personal data to:

- submit information to government agencies, such as the Commission on Higher Education (CHED) for accreditation and reportorial requirements; the Social Security System (SSS), Philippine Health Insurance Corporation (PHIC), Pag-IBIG, and Bureau of Internal Revenue (BIR), for the provision of employment benefits mandated by law;
- share necessary information to contracted providers such as insurance companies, banks, and other similar organizations, in relation to any or all of your loan applications and insurance claims;
- share information with entities or organizations for accreditation purposes;
- accomplish other purposes, when necessary, and under circumstances permitted or required by law.

How long will the school retain Personal data?

BTC will retain personal data until the fulfillment of its purpose. In cases where a retention period is required by law, all records after such period will be duly and securely disposed of.

How will BTC store and retain Personal data?

Employees’ personal data are stored and transmitted securely in a variety of paper and electronic formats, including databases that are shared between BTC’s different units or offices. Access to employee’s personal data is limited to office personnel who have a legitimate interest in them for the purpose of carrying out their contractual duties. BTC will in no way allow excessive use of personal data.

How will BTC handle data breach?

Any data security incident or breach that comes to the knowledge of BTC will be recorded and reported as required by law. BTC will take all necessary and reasonable steps to address such incident or breach and mitigate any negative effect of such incident or breach. If there is strong suspicion that an incident affects an employee’s personal information, BTC will notify the concerned of such incident in an appropriate manner.

If an employee would like further information about the way BTC manages the personal information it holds, or wishes to complain about breach of the Act, please contact BTC’s duly designated Data Privacy Officer:

Name: Mrs. Angel Grace Q. Bergado
E-mail Address: agbergado@btccgst.org
Office Address: 910 A.S. Fortuna St., Banilad, Mandaue City